Full control over your company's contracts and obligations
Datakvalitet's contract module serves as a central registry, providing a complete overview of terms, duration, and history. With automatic alerts well before expiration, you ensure continuity and avoid unforeseen costs.
Full control over your contracts
The contract module serves as the company's central contract register, where all critical information about suppliers and contracts is gathered in one place.
Without a systematized register, it is easy for important deadlines to be forgotten. A lack of control over duration and notice periods can lead to contracts being automatically renewed under unfavorable terms, incurring unnecessary costs for the business.
Why choose our contract module?
- Centralized overview: Eliminate the need for scattered Excel sheets and folders. Find all documents and terms in a structured view.
- Proactive notifications: Receive automatic alerts well in advance of a contract expiring or being up for renegotiation. This gives you time to evaluate alternatives or negotiate better terms.
- Financial predictability: Get a full overview of financial obligations and avoid costly automatic renewals of services that are no longer in use.
- Seamless integration: The module works together with the rest of the system, allowing you to easily link agreements to relevant risk assessments or supplier audits.
By moving your contracts into a professional management system, you ensure that the business always operates in accordance with signed contracts and current internal control requirements.
Efficient implementation
Getting started with the Contract Module
Our contract register is designed to provide full visibility from day one. Through a structured process, we ensure that all your organization's contracts are digitized, searchable, and under complete control.
Step 1
Import and centralization
Start by gathering all existing contracts. The system allows for easy import of contract data, enabling you to quickly centralize overview of suppliers, terms, and durations on one common platform.
Step 2
Data structuring
Categorize contracts by type, department, or importance. Define key data such as start dates, notice periods, and responsible personnel to ensure precise traceability and ownership.
Step 3
Automated alerts
Set up automated notification routines. The system alerts you well in advance of contract expiration or renegotiation windows, helping you avoid involuntary renewals and secure better terms.
Step 4
Continuous follow-up
Use the module for ongoing monitoring and auditing. With everything stored in one system, you can easily generate reports for management review and ensure all agreements comply with your company's risk management requirements.
Ensure compliance and control
Strategic control over contracts and suppliers
The contract module is more than just an archive; it is a powerful tool for ensuring that your business complies with external requirements and internal standards through systematic contract management.
ISO Certification
The module supports ISO 9001 supplier management requirements by providing full traceability of contract terms, evaluation criteria, and history for every stage of the supply chain.
The Transparency Act
Get assistance in mapping and assessing actual and potential negative impacts in accordance with the Transparency Act (Åpenhetsloven) through seamless integration with the risk module.
Active Maintenance
Avoid automatic renewals and missed deadlines. The system sends automatic notifications well in advance of expiry dates, allowing you to renegotiate or terminate contracts as needed.
Risk Reduction分析
A lack of oversight regarding supplier contracts can pose a significant risk. By combining contract data with risk assessments, management gains a clear view of the organization's exposure.
"Since implementing the contract module from Datakvalitet, we have gained a complete overview of all ongoing commitments. Automatic notifications before expiration have enabled us to avoid costly renewals for services we no longer need. It has given us a completely new level of control over supplier costs."
Erik Andersen
Head of Finance · Nordisk Industripartner AS
FAQ
Frequently Asked Questions about the Contract Module
Here you will find answers to the most common questions about how the Contract Module helps your business gain a full overview of contracts, deadlines, and vendor management.
Take control today
Ready for a more organized workday?
Discover how our contract management module can provide your business with full control over contracts, renewals, and supplier obligations. We would be happy to show you how the system can be tailored to meet your specific documentation and internal control requirements.